Finance Administrative Assistant

This role primarily involves supporting business units with various administrative tasks, including preparing instructions for payments, organizing documents, and arranging schedules. The position also requires close communication with team members and departments to ensure the smooth progress of tasks, along with responsibilities such as document delivery, meeting room bookings, and general team assistance.
Client Details
The client is a real estate development, investment, capital, and property management company with a diverse portfolio that spans office, retail, logistics, industrial, residential, and lodging assets globally. With a strong presence in Asia, Europe, and the United States, The client focuses on delivering consistent returns through its integrated real estate strategy of acquiring, managing, and enhancing high-quality properties.
Description
* Follow instructions from the Asset Manager to prepare and stamp contracts or payments for vendors via Trust Bank's online system.
* Work with the Finance Manager to prepare and stamp contracts or payments for vendors through the Accounting Service firm's online system.
* Help with document tasks, like checking names, addresses, and signing official papers (contracts, agreements, notices).
* Handle the delivery, sending, and receiving of documents between Trust Bank, the Accounting Service firm, vendors, tenants, lawyers, and internal teams.
* File important documents, including notes for Trust Bank, APEX (Accounting Service firm), insurance papers, construction-related documents, bank statements, and trust financial statements. Also, handle any other documents as needed.
* Organize meeting rooms, book restaurants, and arrange travel for HQ and Japan-based staff.
* Provide general administrative support and help to team members as needed.
Profile
* College or University degree in any related discipline
* At least 5 years of working experience
* Proficiency in Microsoft office (Word, Powerpoint, Excel)
* Ability to think outside the box
Job Offer
Social insurances
Commuting fee
Bonus
Paid annual leaves
To apply online please click the 'Apply' button below. For a confidential discussion about this role please contact Renz Ishikawa at +81 3 6832 8600.