Office Coordinator

Responsibility:

› Contributing to the supply of the office with reference to drinks & food, office supplies, and also responsibility for managing related external service providers.

› Coordinate with building management office on office maintenance, repair, updates, cleaning and fire drill

› Onboarding: laptop purchase, phone purchase, office equipment, new hire welcome, badge

› Organize all the events, quarterly sales meetings, team buildings and other functional/country level activity

› Manage company stamps and maintain all the records, company certificates and official business records

› Travel agency management, and travel arrangement for employees and managers

› Laptop, mobile phone and other IT related procurement

› Ordering and keeping track of keys, sim cards for new employees, collecting them from leaver

› Assist in visa application process for employees

› Responsibility for a friendly and service-oriented reception of our guests, answering and appropriately forwarding telephone calls, emails and package deliveries, and tea service to customers

› Assisting in the area of preparatory accounting and supporting the administration (invoice payments).

› Travel expense management, with particular attention to compliance with company policies.

› Running and instructing local invoicing-related administrative practises (cars, travel, etc.)

› Assist with the Manager on other ad-hoc tasks

Requirements:

› Bachelor's degree in BA or similar qualification as an administrative assistant or secretary.

› 1-2 years of relevant work experience

› Quick learner

› Good English language skill

› Good communication skill

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