Project Manager (FMCG Client)

Role Overview

We are looking for a highly organized and proactive Project Manager to oversee two major brand initiatives: A Music Festival sponsorship and a Brand National Launch.

As a Project Manager, you will be responsible for coordinating cross-functional teams, managing timelines, ensuring asset approvals, and keeping all stakeholders aligned. You will serve as a key liaison between the agency and FMCG Client, ensuring smooth execution of both projects. This role requires strong communication skills, stakeholder management, and the ability to navigate complex workflows in a fast-paced environment.

Key Responsibilities

1. Music Festival Sponsorship (July)

Oversee project planning and execution, ensuring timely delivery of all event-related materials and activations.
Coordinate with internal teams and external vendors to align on logistics, branding, and sponsorship deliverables.
Manage approvals and compliance processes with FMCG Client.
Track project progress and proactively identify potential risks or delays.

2. Brand National Launch (September)

Stakeholder Coordination:

Act as the primary point of contact for both FMCG Client and agency teams.
Manage weekly status meetings with FMCG Client and Marketing company.
Collaborate with key PM counterparts at Marketing company and FMCG Client.

Project Management & Execution:

Ensure all work streams are up to date in Workfront, including tracking dependencies from global teams.
Ensure all assets are uploaded in the designated folder and coordinate approvals as per the agreed process.
Work closely with Points of Contact (PICs) in both agency and client to ensure timelines are continuously updated.
Set up internal review meetings before presenting to Client to ensure work aligns with the brief and incorporates prior feedback.
Schedule and coordinate meetings with Client for proposal reviews and approvals.
Capture and send meeting minutes after each session, summarizing key discussions, decisions, and next steps.
Debrief the agency team on Client’s feedback, ensuring alignment and clarity for next steps.

Success Metrics & Goals for the Role

Timely Delivery: Ensure all teams adhere to designated deadlines and project milestones.
Asset & Approval Management: Maintain clear and efficient processes for asset uploads and stakeholder approvals.
Stakeholder Management: Effectively navigate complex stakeholder relationships, learning how the agency operates and adapting to the required timelines.
Japan Market Knowledge: Gain a deep understanding of the Japanese market, its consumer dynamics, and its advertising landscape.
Process Optimization: Ensure smooth internal and external workflows by coordinating reviews, meetings, and clear documentation.

Requirements

7+ years of project management experience in advertising, marketing, or event planning.
Strong understanding of integrated marketing campaigns, media planning, and event sponsorships.
Exceptional organizational and time management skills, with the ability to handle multiple priorities.
Strong interpersonal and communication skills, capable of managing diverse stakeholders.
Proficiency in Adobe Workfront (or other project management tools such as Asana, Jira, or Trello).
Fluent in business English, with ideally N3-level Japanese proficiency for internal coordination.
Experience working in a fast-paced agency environment is a plus.

Work Environment

Flextime

VOJ has flextime in order to achieve work-life balance, allowing employees to flexibly adjust their working hours on a monthly basis which enabling them to prioritize their work independently and build a work style that maximizes performance. This allows employees to prioritize their work independently and create a work style that maximizes their performance. *Core hours for the back office are 11:00-15:00.

Hybrid Work Styles

VOJ offers a hybrid work/life balance that allows you to work from home and in the office according to your work style.
(During work hours, you must be reachable at all times via email, phone, video conferencing, etc.)

Holidays

VOJ encourages to use of paid vacations.
We have a culture that encourages employees to refresh themselves on a regular basis, for example, by planning their vacation time so that they can take five consecutive days of paid leave twice a year.

Welfare

Holidays

2 days off per week (Saturdays, Sundays, and national holidays)
Year-end and New Year vacations
Annual paid leave
Personal and family care leave
Benefits and Welfare
Various types of social insurance
Defined contribution pension plan
Various training (WPP Leadership, Business, English, Wellness,
Digital, Social, External Training Assistance, etc.)
Relo Club

About Us

VML & Ogilvy Japan GK was established in April 2019 as a partnership between Geometry Global and The Ogilvy Group to enhance our offering to brands in Japan in support of their business ambitions and marketing objectives. We believe in the power of creativity to drive meaningful change that delivers positive business outcomes. Now more than ever the ability for an agency to flex and adapt to clients changing needs is vital in the application of communications, brand experience, commerce and technology. Our blend of global and local expertise and marketing capability is designed to meet the challenges of today while setting our clients up for success from tomorrow and beyond.VML & Ogilvy Japan GK is a WPP company (NASDAQ: WWPGY).

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