Specialist, Business Operations

Moderna (Tokyo, 日本) フォロー 17時間前

今すぐ適用する

The Role:

Joining Moderna offers the unique opportunity to be part of a pioneering team that's revolutionizing medicine through mRNA technology with a diverse pipeline of development programs across various diseases. As an employee you'll be part of a continually growing organization working alongside exceptional colleagues and strategic partners worldwide contributing to global health initiatives. Moderna's commitment to advancing the technological frontier of mRNA medicines ensures a challenging and rewarding career experience with the potential to make a significant impact on patients' lives worldwide.

Moderna is solidifying its presence in Tokyo, a city known for its blend of tradition and innovation. Our new commercial office here will focus on bringing our advanced mRNA products to the Japanese market. Nestled in the heart of Tokyo's vibrant landscape, we're looking to integrate into the local biotech scene while contributing our global expertise. We welcome professionals who are passionate about making a difference in healthcare to join our team. Here you'll be part of a community dedicated to simple yet profound goals: enhancing health outcomes and providing cutting-edge treatments in Japan. Join us in Tokyo where your efforts will help shape the future of medicine in an environment that values both tradition and innovation.

Moderna is in search of a resourceful Specialist - Business Operations with a strong background in team collaboration and basic project coordination skills to support our full Japan team, especially the Enterprise Leadership Team. This role is integral to our operations and requires a dedicated individual who can assist scheduling, overseeing cross-functional activities, and facilitating effective collaboration. The successful candidate will be pivotal in maintaining our culture of innovation and excellence, especially during our transition to a more flexible and AI-supported work environment.

Your key responsibilities will be:

Efficiently manage and assist coordinating schedules for the Enterprise Leadership Team, aligning engagements with Moderna's strategic objectives & effective cross-functional collaboration.
Prepare and handle materials for meetings and cross-functional activities, ensuring confidentiality and alignment with Moderna's pioneering vision.
Act as a key liaison for the Enterprise Leadership Team, facilitating communications with internal teams, external partners, and stakeholders.
Maintain Office Operations: Ensure the smooth running of daily office operations by managing office supplies, equipment, and facilities. This includes overseeing the office budget to ensure cost-effective management of resources and adherence to financial policies.
Liaise with vendors and service providers to negotiate contracts, manage relationships, and ensure timely delivery of services and supplies.
Design and maintain an efficient and productive workspace that fosters collaboration and innovation.
Ensure the office complies with health and safety regulations by conducting regular checks and promptly addressing any issues.
Assist HR with the onboarding process for new hires, ensuring they have the necessary resources and information to integrate smoothly into the team on the site.

Your responsibilities will also include:

Leverage AI tools and technologies to streamline workflows and improve team collaboration.
Stay updated on emerging technologies and recommend solutions to enhance operational efficiency.
Assist in the planning and organization of key projects, ensuring tasks are completed on time and align with organizational goals.

The key Moderna Mindsets you’ll need to succeed in the role:

Act with urgency: This role requires a proactive individual who can swiftly address and manage tasks to keep operations running smoothly.
Pursue options in parallel: The ability to handle multiple tasks and projects simultaneously will be crucial in maintaining efficient operations.

Here’s What You’ll Bring to the Table:

Bachelor’s degree in Business Administration, Communications, or a related field.
Minimum of 5 years of experience in an executive support role, with proven abilities in office management and corporate communications.
Proficiency in MS Office Suite, office management software, and digital communication platforms.
Strong organizational, time management, and multitasking skills, with the capacity to prioritize tasks effectively.
Excellent communication abilities, capable of handling complex scenarios and sensitive information with discretion.

Moderna offers personalized benefit programs and well-being resources as unique as our global workforce so employees can do their best work.

We recognize and appreciate your diverse needs and interests and do our best to support you at work and at home with:

Quality healthcare and insurance benefits
Lifestyle Spending Accounts to create your own pathway to well-being
Free premium access to fitness, nutrition, and mindfulness classes
Family planning and adoption benefits
Generous paid time off, including vacation, bank holidays, volunteer days, sabbatical, and a discretionary year-end shutdown
Educational resources
Savings and investments
Location-specific perks and extras!

The benefits offered may vary depending on the nature of your employment with Moderna and the country where you work.

About Moderna

Since our founding in 2010, we have aspired to build the leading mRNA technology platform, the infrastructure to reimagine how medicines are created and delivered, and a world-class team. We believe in giving our people a platform to change medicine and an opportunity to change the world.

By living our mission, values, and mindsets every day, our people are the driving force behind our scientific progress and our culture. Together, we are creating a culture of belonging and building an organization that cares deeply for our patients, our employees, the environment, and our communities.
We are proud to have been recognized as a Science Magazine Top Biopharma Employer, a Fast Company Best Workplace for Innovators, and a Great Place to Work in the U.S.

As we build our company, we have always believed an in-person culture is critical to our success. Moderna champions the significant benefits of in-office collaboration by embracing a 70/30 work model. This 70% in-office structure helps to foster a culture rich in innovation, teamwork, and direct mentorship. Join us in shaping a world where every interaction is an opportunity to learn, contribute and make a meaningful impact.
If you want to make a difference and join a team that is changing the future of medicine, we invite you to visit modernatx.com/careers to learn more about our current opportunities.

Moderna is a smoke-free, alcohol-free and drug-free work environment.

Moderna is a place where everyone can grow. If you meet the Basic Qualifications for the role and you would be excited to contribute to our mission every day, please apply!

Moderna is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry or citizenship, ethnicity, disability, military or protected veteran status, genetic information, sexual orientation, marital or familial status, or any other personal characteristic protected under applicable law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

Belonging, Inclusion, and Diversity are critical to the success of our company and our impact on society. We’re focused on attracting, retaining, developing, and advancing our employees and believe that by cultivating diverse experiences, backgrounds, and ideas, we can provide an environment where every employee is able to contribute their best.

Moderna is committed to offering reasonable accommodations or adjustments to qualified job applicants with disabilities. Any applicant requiring an accommodation or adjustment in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should

contact the Accommodations and Adjustments team at [email protected].